How to import pst file

Not an IT pro? United States English. Post an article. Subscribe to Article RSS. Click Sign In to add the tip, solution, correction or comment that will help other users. Report inappropriate content using these instructions. B Sometimes there are files from other platforms say Lotus Notes, Outlook for Mac and once they are saved in PST file format, user need to access them through Outlook C They are PST file from other source left on the pen drive or CD and users want to load them to Outlook in order to view them Microsoft Outlook has a beneficial feature of importing PST file from another source and this can be done in two distinct ways which are discussed below.

Once you are done with the process of selecting the PST file, you can choose the particular folder and sub folder which you want to import instead of importing the whole of PST file. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen.

Incorrect instructions. Too technical. Not enough information. Not enough pictures. Any additional feedback? Privacy policy. This article is for administrators. Are you trying to import PST files to your own mailbox? See Import email, contacts, and calendar from an Outlook.

You can use the Import service in the Microsoft compliance center to quickly bulk-import PST files to Exchange Online mailboxes in your organization. There are two ways you can import PST files to Microsoft Then you use the Microsoft Import service to import the PST data to mailboxes in your organization.

When Microsoft receives the hard drive, data center personnel upload the data to a temporary Azure Storage location in the Microsoft cloud. Then you use the Microsoft Import service to import the data to mailboxes in your organization. See one of the following topics for detailed, step-by-step instructions for bulk-importing your organization's PST files to Microsoft Use network upload to import PST files to Microsoft Use drive shipping to import PST files.

Here's an illustration and description of the complete PST import process. The illustration shows the primary workflow and highlights the differences between the network upload and drive shipping methods. Download the PST import tools and key to private Azure Storage location - The first step is to download the tool and access key used to upload the PST files or copy them to a hard drive.

You obtain these from the Import page in the Microsoft compliance center. The key provides you or Microsoft data center personnel in the case of drive shipping with the necessary permissions to upload PST files to a private and secure Azure Storage location.

This access key is unique to your organization and helps prevent unauthorized access to your PST files after they're uploaded to the Microsoft cloud. Importing PST files to Microsoft doesn't require your organization to have a separate Azure subscription. In both cases, you'll use the tool and secure storage key that you obtained in the previous step. Network upload: The AzCopy. The Azure Storage location that you upload your PST files to is located in the same regional Microsoft datacenter as your organization.

To upload them, the PST files that you want to import have to be located in a file share or file server in your organization.

Like network upload, the PST files that you want to copy to the hard drive have to be located in a file share or file server in your organization.

Create a PST import mapping file - After the PST files have been uploaded to the Azure Storage location or copied to a hard drive, the next step is to create a comma-separated value CSV file that specifies which user mailboxes the PST files will be imported to and a PST file can be imported to a user's primary mailbox or their archive mailbox.

Download a copy of the PST Import mapping file. For network upload because the PST files have been uploaded to Azure Microsoft analyzes the data in the PST files and then gives you an opportunity to set filters that control what data actually gets imported to the mailboxes specified in the PST import mapping file.

You physically ship the hard drive to a Microsoft data center the shipping address for the Microsoft data center is displayed when the import job is created. When Microsoft receives the hard drive, data center personnel will upload the PST files on the hard drive to the Azure Storage location for your organization.

As previously explained, your PST files are uploaded to an Azure Storage location that resides in the same regional Microsoft datacenter where your organization is located. The PST files on the hard drive are uploaded to Azure within 7 to 10 business days after Microsoft receives the hard drive. Like the network upload process, Microsoft then analyzes the data in the PST files and gives you an opportunity to set filters that control what data actually gets imported to the mailboxes specified in the PST import mapping file.

Filter the PST data that will be imported to mailboxes - After the import job is created and after the PST files from a drive shipping job are uploaded to the Azure Storage location Microsoft analyzes the data in the PST files safely and securely by identifying the age of the items and the different message types included in the PST files. When the analysis is completed and the data is ready to import, you have the option to import all the data contained in the PST files or you can trim the data that's imported by setting filters that control what data gets imported.

Status information about the import job including information about each PST file being imported is displayed on the Import PST files page in the Microsoft compliance center. When the import job is finished, the status for the job is set to Complete. You can use the Intelligent Import feature to filter the items in PST files that actually get imported to the target mailboxes.

This lets you trim the data that's imported by setting filters that control what data gets imported. Importing email data to Microsoft helps address compliance needs of your organization by letting you:. Enable archive mailboxes and auto-expanding archiving to give users additional mailbox storage space. Place mailboxes on Litigation Hold to retain content.